Payroll Analyst 3 (6944U) #16503

About Berkeley
The University of California, Berkeley, is one of the world’s most iconic teaching and research institutions. Since 1868, Berkeley has fueled a perpetual renaissance, generating unparalleled intellectual, economic and social value in California, the United States and the world. Berkeley’s culture of openness, freedom and acceptance—academic and artistic, political and cultural—make it a very special place for students, faculty and staff.

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at

Application Review Date
The First Review Date for this job is: August 30, 2013.
Departmental Overview
This position Involves activities associated with lead role in departmental payroll administration and processing related to research  administration for research centers, departments and affiliated ORUs supported by Campus Shared Services (CSS)- Team 2 (ERSO).

The Payroll Analyst serves as a member of a 7-person payroll services team who provide comprehensive payroll administrative support for approximately 3000 UCB employees. The position is the lead in payroll policy and procedure review, documentation, process re-engineering and development. In addition, the payroll analyst serves as the lead in CalTime implementation process, SAS 112, and audit response. The position will also be required to process routine and complex payroll transactions for a segment of the employee population, while serving as the main contact for payroll actions involving over-payments, worker’s compensation, service award calculations, and catastrophic leave. Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and campus policies and procedures. Works on complex payroll problems where analysis of situations or data requires a review of a variety of factors. Exercises judgment in selecting methods and techniques for obtaining solutions. Interfaces with central campus administrative units to communicate departmental difficult or problematic situations that require central resolution.

40%  Payroll Administration and Analysis:

• Independently responsible for all payroll actions associated with Worker’s Compensation, Service Award Calculations, Fee Remission Payroll Expense Transfer Issues, and Catastrophic Leave. Interacts with the central campus payroll office, ERSO HR operations, and the campus worker’s compensation and vocational rehabilitation office.
• Primary contact for payroll overpayment resolution.
• Performs complex data queries using the campus data warehouse to compile pay detail, pay and leave history, HR status and resolve multifaceted payroll problems.
• Provides analysis for complex pay policies regarding issues such as vacation, leave of absence, disability, workers compensation, union contracts, government regulations, withholding exemptions, etc., and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly.
• Ensures that business practices, service delivery and records management are uniform, consistent and efficient. Periodically reviews processes and procedures for continuous improvement opportunities.
• Provides payroll expertise to research administrators and unit managers regarding payroll expense financial impact and associated compliance in accordance with established campus guidelines and federal laws.
• Applies payroll concepts to perform complex analysis regarding pay processing adjustment, included retroactive pay and tax withholding.
• Advises, coaches and assists staff in carrying out their responsibilities using campus and department computing systems.
• Provides training to ERSO payroll analysts and human resource staff on payroll topics such as payroll processing, workers’ comp, page center browser, and timekeeping.
• Manages/Participates in special projects which involve payroll data. (i.e. Cell phone policy implementation, Seniority point calculations, Alternate work schedule implementation, CalTime Implementation, etc.).
• Serves as back up to payroll manager.

20%  Payroll Compliance:

• Independently leads the transaction reconciliation effort. Ensures that payroll and leave balance discrepancies are resolved accurately and in a timely manner. Works with the payroll and HR teams to drive resolutions of complex issues. Provides guidance and direction when necessary to resolve problems.
• Maintains the established systematic process for tracking and resolving payroll and leave balance reconciliation discrepancies.
• Independently develops solutions to resolve complex problems, eliminate gaps, create efficiencies, and determines needed areas of training.

20%  Backup Effort Reporting Coordinator:

• Serves as the backup effort reporting contact for CSS Team 2/ERSO. Assists with training, navigation and technical solutions to Principal Investigators, Research Administrative Staff, and Business Services who utilize the effort reporting system.
• Assists the security administrator with adding, viewing and changing permissions and roles.
• Assist with monitoring the timeliness of certifications and proactively follows-up. When necessary escalates as appropriate according to established procedures.
• Provides system enhancement suggestions and process improvement details to the central office.

10%  Audit Response Coordinator:

• Independently serves the primary contact for payroll and HR components of Federal, State, and Internal (i.e.NIH, NSF, ONR, DOE) audit requests. Coordinates with the ERSO Business Analyst in gathering salary/wage information. Reviews payroll and HR information (in conjunction with HR Operations) and ensures that appropriate documentation is provided to the auditors.  Alerts management of potential audit risks or problems.

10%  Process & Policy Analysis:

• Serves as the lead in preliminary payroll policy review and research. Gathers and synthesizes information to formulate recommendations and prepares communications. Provides data to Payroll Manager and shares findings and root cause analysis with payroll team for discussion and review. Documents any necessary procedural outcomes as determined from the policy review.

Required Qualifications
• Thorough knowledge of all payroll processes, policies and procedures, knowledge of campus-specific computer application programs.
• Knowledge of campus processes and procedures.
• Understanding of campus rules and regulations.
• Interpersonal skills appropriate to all levels of the organization.
• Service orientation.
• Active listening.
• Critical thinking.
• Proven ability to multitask.
• Organization, judgment and decision-making.
• Ability to work well in a team setting.
• Effective verbal & written communications and presentation skills.
• Excellent analytical skills to review complex data and synthesize for the appropriate audiences.
• Proven ability to perform detailed work and complex calculations with a high degree of accuracy.
• Demonstrated experience of identifying process inefficiencies and challenging status quo.
• Prior experience working in highly compliance focused and regulated environment.
• Demonstrated skills in providing excellent customer service and posses a service mindset.
• Proficient using excel.
• 3+ years in payroll operations environment dealing with gross-to-net (i.e. tax calculations and retirement deductions)  highly preferred.
• UC System experience preferred (BAIRS, OPTRS, HCM, BFS, CalTime, etc.)
• Proficient in using the Berkeley Reporting Portal (BAIRS) or other reporting software preferred.
• Knowledge of effort reporting regulations and process highly preferred.
• Demonstrated ability to solve complex problems, analyze information in multiple systems, problem identification, reasoning, and ability to develop original ideas to solve problems with minimal supervision.
Preferred Qualifications
• Bachelors degree in related area and/or equivalent experience/training.
• 3+ years in payroll operations environment dealing with gross-to-net (i.e. tax calculations and retirement deductions)  highly preferred.
• UC System experience preferred (BAIRS, OPTRS, HCM, BFS, CalTime, etc…).
• Proficient in using the Berkeley Reporting Portal (BAIRS) or other reporting software preferred.
• Knowledge of effort reporting regulations and process highly preferred.
Salary & Benefits
For information on the comprehensive benefits package offered by the University visit:

• The full salary range of the position is $46,000 – $94,000; however, the starting salary range for this position is $58,000 – $65,000 depending on experience.

How to Apply
Please submit your cover letter and resume as a single attachment when applying.
Criminal Background Check
This position has been designated as sensitive and may require a Criminal Background Check. We reserve the right to make employment contingent upon successful completion of a Criminal Background Check.
This position requires the final candidate to successfully pass an E-Verify check.

To learn more information visit:

Equal Employment Opportunity
The University of California, Berkeley is an Equal Opportunity/Affirmative Action Employer.