Payroll Analyst 3 (6944U) #16503

Berkeley is committed to hiring and developing staff who want to work in a high performing culture that supports the outstanding work of our faculty and students. In deciding whether to apply for a staff position at Berkeley, candidates are strongly encouraged to consider the alignment of the Berkeley Workplace Culture with their potential for success at http://jobs.berkeley.edu/why-berkeley.html.

The Payroll Analyst serves as a member of a 7-person payroll services team who provide comprehensive payroll administrative support for approximately 3000 UCB employees. The position is the lead in payroll policy and procedure review, documentation, process re-engineering and development. In addition, the payroll analyst serves as the lead in CalTime implementation process, SAS 112, and audit response. The position will also be required to process routine and complex payroll transactions for a segment of the employee population, while serving as the main contact for payroll actions involving over-payments, worker’s compensation, service award calculations, and catastrophic leave. Uses skills as a seasoned, experienced payroll professional with a full understanding of industry practices and campus policies and procedures. Works on complex payroll problems where analysis of situations or data requires a review of a variety of factors. Exercises judgment in selecting methods and techniques for obtaining solutions. Interfaces with central campus administrative units to communicate departmental difficult or problematic situations that require central resolution.

• Independently responsible for all payroll actions associated with Worker’s Compensation, Service Award Calculations, Fee Remission Payroll Expense Transfer Issues, and Catastrophic Leave. Interacts with the central campus payroll office, ERSO HR operations, and the campus worker’s compensation and vocational rehabilitation office.
• Primary contact for payroll overpayment resolution.
• Performs complex data queries using the campus data warehouse to compile pay detail, pay and leave history, HR status and resolve multifaceted payroll problems.
• Provides analysis for complex pay policies regarding issues such as vacation, leave of absence, disability, workers compensation, union contracts, government regulations, withholding exemptions, etc., and ensures appropriate amounts/deductions are calculated and applied to the various accounts correctly.
• Ensures that business practices, service delivery and records management are uniform, consistent and efficient. Periodically reviews processes and procedures for continuous improvement opportunities.
• Provides payroll expertise to research administrators and unit managers regarding payroll expense financial impact and associated compliance in accordance with established campus guidelines and federal laws.
• Applies payroll concepts to perform complex analysis regarding pay processing adjustment, included retroactive pay and tax withholding.
• Advises, coaches and assists staff in carrying out their responsibilities using campus and department computing systems.
• Provides training to ERSO payroll analysts and human resource staff on payroll topics such as payroll processing, workers’ comp, page center browser, and timekeeping.
• Manages/Participates in special projects which involve payroll data. (i.e. Cell phone policy implementation, Seniority point calculations, Alternate work schedule implementation, CalTime Implementation, etc.).
• Serves as back up to payroll manager.

20%  Payroll Compliance:

• Independently leads the transaction reconciliation effort. Ensures that payroll and leave balance discrepancies are resolved accurately and in a timely manner. Works with the payroll and HR teams to drive resolutions of complex issues. Provides guidance and direction when necessary to resolve problems.
• Maintains the established systematic process for tracking and resolving payroll and leave balance reconciliation discrepancies.
• Independently develops solutions to resolve complex problems, eliminate gaps, create efficiencies, and determines needed areas of training.

20%  Backup Effort Reporting Coordinator:

• Serves as the backup effort reporting contact for CSS Team 2/ERSO. Assists with training, navigation and technical solutions to Principal Investigators, Research Administrative Staff, and Business Services who utilize the effort reporting system.
• Assists the security administrator with adding, viewing and changing permissions and roles.
• Assist with monitoring the timeliness of certifications and proactively follows-up. When necessary escalates as appropriate according to established procedures.
• Provides system enhancement suggestions and process improvement details to the central office.

10%  Audit Response Coordinator:

• Independently serves the primary contact for payroll and HR components of Federal, State, and Internal (i.e.NIH, NSF, ONR, DOE) audit requests. Coordinates with the ERSO Business Analyst in gathering salary/wage information. Reviews payroll and HR information (in conjunction with HR Operations) and ensures that appropriate documentation is provided to the auditors.  Alerts management of potential audit risks or problems.

10%  Process & Policy Analysis:

• Serves as the lead in preliminary payroll policy review and research. Gathers and synthesizes information to formulate recommendations and prepares communications. Provides data to Payroll Manager and shares findings and root cause analysis with payroll team for discussion and review. Documents any necessary procedural outcomes as determined from the policy review.

http://atyourservice.ucop.edu/forms_pubs/misc/benefits_of_belonging.pdf

• The full salary range of the position is $46,000 – $94,000; however, the starting salary range for this position is $58,000 – $65,000 depending on experience.

To learn more information visit:
http://www.uscis.gov/portal/site/uscis/menuitem.eb1d4c2a3e5b9ac89243c6a7543f6d1a/?vgnextoid=75bce2e261405110VgnVCM1000004718190aRCRD&vgnextchannel=75bce2e261405110VgnVCM1000004718190aRCRD