GRANTS MANAGEMENT ANALYST – New York, NY

Key Responsibilities
Grant-Related Knowledge Management and Communications:
Database  Responsible for the integrity and maintenance of the GIFTS database, troubleshooting issues as they arise, and building out enhancements as needed.  Proactively work with staff to optimize use of the database, identifying opportunities to streamline workflow.  Conceptualize and develop custom reports and templates.  Develop, refine, and maintain coding structure, to support workflow and data analysis.  Review and confirm accuracy of all grant-related information, enter requirements into GIFTS, and upload grant related documentation into GIFTS.  Develop and manage online funding applications.  Train staff in the use of the GIFTS database, both initial orientation and identifying ongoing training opportunities.   Data Analysis and Communications  Conduct data analyses of grant data and respond to data and information requests from staff and external constituents.  Serve as primary point of contact with Communications Department for grant related data. Together with the Director and Grants Management team, develop and update communications on the RBF’s funding practices. Work with the Director and Communications to develop and maintain the grants section of the website.  Coordinate with Communications Associate on the export of grants to the Web on a monthly basis  Generate Active Portfolio Lists and Mapping data on program strategies for board book.  Partner with staff on data analysis and reporting as required.
Grant Files and General Grant-Related Knowledge Management  Together with the Grants Management Associate maintain and archive grant related paper files, liaising with the Rockefeller Archive Center as needed.  Work with program staff to maintain electronic grant files, connecting them to GIFTS.  Work with program staff on the development and maintenance of the programs and grantmaking related areas of the Fund’s SharePoint site.  Participate in current and ongoing technology enhancements that relate to grantmaking databases and records.  Provide training as it relates to relevant databases and other areas of responsibilities.
Grants Management:
Grantmaking and Process • Work with program staff in projecting upcoming grantmaking, generating monthly reports, as well as other related reports on grantmaking activity as needed to maintain compliance with delegated authority requirements. • Field inquiries on the request process from potential applicants and RBF staff. • Assist Director of Program Management with periodic reviews of overall grantmaking processes and development of tools to further support the Fund’s grantmaking activity. • Together with the Grants Management Associate and program staff, closeout grants • Coordinate with the Rockefeller Archive Center on periodic archiving and information requests. • Coordinate recommendations for the Fund’s Global Travel and Learning Fund at the Institute for International Education. • Working with the Human Resources department coordinate the Fund’s annual Staff Grantmaking Fund, escalating issues as needed to the Director.
Grant Payments and General Grants Administration • Field questions on grants administration, working with staff and grantees to resolve issues, and escalating issues to the Director as needed. • As needed, prepare payment requests following review and countersignature from grantees, update records in GIFTS, and coordinate weekly payment process with Finance department. • As needed, facilitate the grant approval process, reviewing grant requests for accuracy and completeness, and routing them for approval.
Unsolicited Requests  Facilitate the review of, and timely response to, unsolicited requests, which includes corresponding with program staff on unsolicited requests and tracking request status. Classify and log unsolicited requests into GIFTS database.  Prepare standardized or customized declinations (e-mail and letters), and revise template as needed.   Prepare report on declinations for meetings of the Board of Trustees; maintain files of unsolicited requests.
Performs all other duties and responsibilities as assigned.   Qualifications  Must be able to stay current on philanthropic developments in order to identify and integrate best practices that add value to the Fund’s grantmaking processes.  Strong knowledge of and ability to use computer technology to efficiently accomplish work, using e-mail, the Internet, database management software (i.e. MicroEdge GIFTS), and MS Office programs, including Word, Excel, PowerPoint, and Outlook.  Strong data and knowledge management skills including data mining, analysis, dissemination and presentation skills.  Ability to manage multiple tasks and projects simultaneously with flexibility and detail orientation.  Able to work independently, prioritize, work under pressure, and meet short deadlines.  Strong interpersonal skills, including the ability to be consistently diplomatic, tactful, and professional, and to interact effectively with all levels of staff and external parties.  Excellent written, verbal, analytical and organizational skills. Ability to draft original correspondence.  Ability to develop and maintain broad knowledge of the RBF’s programs, practices, policies, and procedures.  Willingness and desire to take initiative.  Ability to collaborate effectively and work as part of a team.
Education, Experience and Expectations  BA/BS or equivalent degree.  Minimum of two to five years of grants or program administration experience.  At least two years of demonstrated database and information management experience including experience performing data mining, analysis and disseminating information to a broad-based audience.
Each employee at RBF is expected to:  Understand and support the philanthropic mission of the RBF.  Respect and value those who partner with or request assistance from the RBF.  Manage the resources of the RBF in a manner that maximizes the funds available for charitable activity.  Appreciate the value of diversity and equal opportunity in all work relationships.  Respect the contribution of each employee of the RBF and support colleagues in fulfilling their individual responsibilities.  Appreciate differences in perspectives and point of view and work collaboratively with colleagues toward shared goals and objectives.  Commit time to RBF activities and conversations that strengthen the Fund’s culture and improve its effectiveness.
Salary Rockefeller Brothers Fund offers a salary commensurate with qualifications and experience, a generous benefits package, and a pleasant work environment. Additionally, the Fund is an equal opportunity employer and invites applications from candidates regardless of race, gender, sexual orientation, age, disability or religion. This is a non-exempt position and employment is based in our New York City office.
Description :
About the Rockefeller Brothers Fund Founded in 1940, the Rockefeller Brothers Fund (RBF) advances social change that contributes to a more just, sustainable, and peaceful world. The RBF’s grantmaking is organized around three themes: Democratic Practice, Peacebuilding, and Sustainable Development. Though the Fund pursues its three program interests in a variety of geographic contexts, it has identified several specific locations on which to concentrate cross-programmatic attention. The Fund refers to these as “RBF pivotal places”: subnational areas, nation-states, or cross-border regions that have special importance with regard to the Fund’s substantive concerns and whose future will have disproportionate significance for the future of a surrounding region, an ecosystem, or the world. The Fund currently works in three pivotal places: New York City, Western Balkans, and Southern China.
Through its grantmaking, the Fund supports efforts to expand knowledge, clarify values and critical choices, nurture creative expression, and shape public policy. The Fund’s programs are intended to develop leaders, strengthen institutions, engage citizens, build community, and foster partnerships that include government, business, and civil society. Respect for cultural diversity and ecological integrity pervades the Fund’s activities.
Type :
Direct Employer
Address :
475 Riverside Drive STE 900 New York, NY 10115
Application Information
Instructions :
Please send a letter explaining your interest in the position and qualifications along with a resume and brief writing sample (2-10 pages) to recruiting@rbf.org. No telephone or fax inquiries please and last day of application submission is August 9, 2013. Interviews will be scheduled and conducted on an ongoing basis. You may mail your application material to: Rockefeller Brothers Fund Attn: Human Resources – Grants Management Analyst 475 Riverside Drive, Suite 900 New York, NY 10115
Apply by mail :
Attn: Human Resources – Rockefeller Brothers Fund 475 Riverside Drive STE 900 New York, NY 10115
By Fax :
Fax to recruiting@rbf.org Attn : Human Resources – Rockefeller Brothers Fund
Job Posting Entered On :
7/17/2013
Job Posting Expires On :
8/9/2013

 

 

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