Property Administrator – Atlanta, GA
Carter is a privately held commercial real estate investment, development and advisory firm headquartered in Atlanta, GA with operations across the country. Our focus is on equity development, acquisitions, asset management, development program/project management and strategic consulting for the following types of real estate: office, mixed-use, multi-family, student housing, industrial and educational.
As an organization, we are passionately focused on our clients’ success. With our team of experienced real estate professionals, we bring a fresh perspective to creating solutions for our clients’ real estate needs. Carter is built on a bold, firm foundation with our values of passion, creativity and confidence at its core. After 56 years of success, our belief in these values has never been stronger.
Carter is currently seeking qualified applicants for the following position:
Position Title: Property Administrator
Location: Atlanta, GA
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Carter is seeking a qualified candidate with responsibilties that include general operational and administrative support that include accounting functions and providing direct support services for property management.
This exciting opportunity has responsibility for the following:
Job Responsibilities
Track and file Certificates of Insurance records and ensures that COIs for tenants and vendors are updated and in compliance with lease documents and service agreements. Maintains follow-up system for COI expirations. Obtains W9s from all vendors and delivers new vendor packages to accounting. Act as primary contact for tenant requests. Oversee accounts receivable and collection of any outstanding charges and tracks delinquencies until received or account delivered to legal/collections. Assists Property Managers in preparation of monthly client reports, annual operating budgets and CAM reconciliation. Prepares service contracts/short-form agreements for new vendors and maintains lease files and property notebooks. Coordinate with utility companies and third-party engineers to begin service in landlord name post tenant move-out. Oversee tracking of deficiencies noted by Property Managers on Annual Property Inspection Reports. Prepare tenant billback invoices on a monthly basis and delivers charges to accounting. Complete expense reports, handles reconciliation of receipts and processes accounts payable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Coordinate vendor maintenance issues. Follows up on the status of vendor jobs. Perform other duties as assigned. High school diploma or equivalent education. 3 – 5 years previous commercial real estate experience, Experience with property management software database (MRI), Ability to interpret lease clauses and ability to calculate financial terms of leases. Multi-task-oriented and highly organized to complete assignments in a timely manner. Flexible and proven ability to prioritize projects with a sense of urgency. Strong knowledge of Microsoft Office: Word, Excel, Outlook, PowerPoint and SharePoint. Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor and to write routine reports and correspondence. Self-starter who has the ability to learn quickly and work as an integral part of a team, as well as independently with minimal supervision.
If you meet our requirements and are excited about joining our firm, please follow the directions below to apply online at our website, www.carterusa.com/careers.
